Blog · SMEs
To issue electronic invoices for ARCA (Argentina's tax authority, formerly AFIP) from your own sales system, that system needs to be connected to ARCA's web services. With that connection in place, when a sale is recorded the system builds the invoice, submits it, receives the CAE (the authorization code that validates it) and stores it with the sale. There is no need to log in to the ARCA portal or enter the information again.
In many companies, the sale is recorded in one place and the invoice is issued somewhere else: on the ARCA portal, in a spreadsheet or in a separate program. That arrangement can work at low volumes. As sales grow, so do data-entry errors, invoices waiting to be issued and the time spent copying data from one system to another.
By LogTech® Software & Soluciones Tecnológicas · 4 min read
The connection is made through the web services ARCA provides to businesses. The general steps are:
It is generated in ARCA using the company's tax login credentials (clave fiscal), and it is different from the password used to access the website. It expires, so it must be renewed on time.
Each point of sale keeps its own numbering for each invoice type.
The certificate is linked to the electronic invoicing service.
Before issuing real invoices, everything is tested in ARCA's test environment.
From that point on, every sale generates its invoice with a CAE and the QR code required by ARCA.
The invoice type depends on the VAT status of both the seller and the buyer. In general terms, a VAT-registered taxpayer (responsable inscripto) issues Invoice A to another VAT-registered taxpayer and Invoice B to final consumers and exempt parties; a monotributista (a taxpayer under the simplified regime) issues Invoice C. A properly configured system takes this information from the customer record and selects the correct invoice without manual intervention on each transaction. For questions about your company's tax situation, your accountant is the right point of reference.
Many companies already have a sales system, an online store or a management system that works well but does not issue invoices. In those cases there is no need to replace it: the ARCA integration can be developed and connected to the system they already use. Invoicing can also be added to a new custom-built system.
Short answers to the most common questions on this topic.
Yes. We recommend using a separate point of sale for the system so the numbering sequences do not overlap during the transition.
The system receives the reason for the rejection and displays it so it can be corrected. A rejected invoice does not use up a number, so it is corrected and submitted again.
It can. Once it is authorized, the system can generate the PDF and send it automatically by email or WhatsApp.
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Read articleAt LogTech® Software & Soluciones Tecnológicas, we develop and integrate electronic invoicing systems connected to ARCA, so that invoices are issued from the same system where the sale is recorded. We integrate them into systems your company already uses or include them in a custom development, together with inventory, payments and customer accounts.
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